Smart-Board.ai overview

Board governance software — a board portal — for UK small and mid-sized companies, charities and their committees. Agendas, board packs, minutes, decisions and actions in one auditable workspace.

What it is

Smart-Board.ai is a board portal supplied by SMART-BOARD.AI LTD, registered in England & Wales. Company secretaries, chairs, executive and non-executive directors, trustees and advisers use it to run the full meeting cycle: build the agenda, attach the papers, publish the agenda, assemble and approve the board pack, circulate it, take the minutes, and track the decisions and actions that come out of the meeting.

What it replaces

It replaces board papers sent by email and stored on shared drives. Those leave no reliable record. Smart-Board.ai produces one approved, versioned board pack per meeting, shows who has opened it, keeps annotations and questions with the paper rather than in inboxes, and tracks every decision and action to closure. A pack can only be circulated once a chair or company secretary has approved it.

What it does

Meetings and agendas

• Agenda builder with company and trustee templates, including declarations of interest.
• Presenter and timing on every item, so meetings keep to time.
• Papers attached directly to the agenda item they belong to.
• The agenda is published as a formatted PDF in the organisation's own name.

Board packs

• One collated PDF per meeting, built from the agenda: branded cover in the company or charity's name, contents page, board contact list, and every paper behind its own divider.
• Lifecycle of draft, submitted for review, approved, then circulated — with chair or company secretary approval required before circulation.
• Versioned, so a re-issue is visible.
• Read receipts showing who has opened the pack.
• Secure in-app PDF reader with private notes and shared questions that the whole board can see and answer.

Minutes, decisions and actions

• Minutes are upload-first: the board uploads its own PDF minutes in whatever format it uses, and the system keeps revisions through draft, out for review and approved.
• Decisions and actions arising are tracked as separate structured registers and can be appended to the minutes as an annexe.
• Actions carry an owner, priority, due date, discussion and the meeting they came from, and are chased by email until they close.
• Each person chooses their own reminder cadence: immediately, daily, weekly, monthly or never. It is a digest of overdue actions and actions due within three days, not intra-day nagging.

AI board-readiness review

An optional, per-document AI review scores an uploaded paper for board-level quality and returns recommendations. Papers stay in the customer's own workspace; the text of the reviewed paper is sent to the AI provider solely to produce the score, is not used to train any model, and the resulting score is visible only to people who can already see that paper.

Several boards, several organisations

Sitting on more than one board is the norm. Members see all of their boards grouped by company, and their notifications, actions, meetings and board packs are consolidated across every membership. Access is enforced per board, so nobody sees a company or board they are not a member of.

Commercial summary

• One subscription per organisation. Unlimited meetings, committees, board packs and storage on every plan.
• Plans: £100 per month up to 5 seats, £180 per month up to 15 seats, £350 per month up to 50 seats. Over 50 seats is priced individually. Prices in GBP, excluding VAT.
• Six months free on the full Enterprise feature set, no card required.
• Payments processed by Paddle as merchant of record; VAT handled at checkout; 30-day money-back guarantee.